Article I – Name
The Council shall be designated the San Joaquin County Local Child Care Planning
Council (LCCPC), referred to
hereafter as the “Council”.
Article II – Authority
The San Joaquin County Local Child Care Planning Council (LCCPC)
was established on
1991, by the San Joaquin County Board of Supervisors (CBOS) and the
of Schools (CSOS) per Board Order 91-1071. This was done in accordance
with state law established by Assembly Bill 2141, Chapter 1187, as revised and
amended. In August 1997, AB 1542, Chapter 270 mandated Local Child Care
Planning Council’s in each county and expanded Council responsibilities.
Article III – Purpose
Article IV – Statement of Responsibilities
serves as the planning body for
which develops comprehensive plans promoting the development of quality child
through community education, collaboration, and advocacy.
facilitates support of quality child care programs and services.
Article V – Membership
A. Establish and periodically update local priorities for maintenance,
expansion, and improvement of child care services.
B. Establish priorities for the distribution of federal, state, and local
child development programs and funding.
of Schools, and other local, state, and federal policy makers about child care
D. Provide links between government and community to maximize the impact of
local, state, federal, and private resources and funding for child care in
E. Seek and advocate funding for child care services and programs.
F. Carry out functions mandated by AB 1542, as revised and amended.
Conduct a comprehensive assessment of child care needs, as mandated by but not
limited to AB1542, at least once every five years.
Document information gathered during the needs assessment, which shall include,
but need not be limited to: data on supply, demand, cost, and market rates for
each category of child care in the county.
Provide opportunities for public input which shall include at least one public
hearing during which members of the public can comment on proposed child care
Prepare a comprehensive countywide child care plan which includes options to
increase consumer education information and provide public awareness about the
importance of high quality child care services. The plan shall also be
designed to mobilize public and private resources to address identified needs.
Conduct a periodic review of child care programs funded by the California
Department of Education (CDE) and the California Department of Social Services
(CDSS) to determine if identified priorities are being met.
Collaborate with subsidized and non-subsidized child care providers, county
welfare departments and human service departments, job training programs,
employers, integrated child and family service councils, parent organizations,
and other interested parties to foster partnerships designed to meet local
child care needs.
Design a system to consolidate local child care waiting lists.
Coordinate part-day programs, including state preschool and Head Start, with
other child care providers to provide full-day child care.
Submit the results of the needs assessment and the local priorities identified
by the Council to the
of Supervisors (CBOS) and the
of Schools (CSOS) for approval before submitting them to the
Review and comment on proposals submitted to the CDE that concern child care to
be provided within the geographic area covered by the local planning
council. These comments shall in no way be binding on the CDE in the
determination of programs to be funded.
Identify at least one, but no more than two members from the Council, one
selected by the CBOS and one selected by the CSOS if two persons are
identified, or one person selected by both appointment agencies, to serve as
part of the CDE team that reviews and scores applications for child care of
service funded through the CDE.
representatives shall not review and score proposals from the geographic area
covered by their own Council.
Develop and implement a training plan to provide increased efficiency,
productivity, and facilitation of local planning council meetings. This
may include developing a training manual, hiring facilitators, and identifying
strategies to meet the objectives of the Council.
Provide consultation to the CDE and CDSS regarding the development of a single
application and intake form for all federal and state subsidized child care and
Collaborate with local First 5 Commission and other entities to carry out child
care staff retention initiatives.
G. Prepare and present an annual report to the CDE and CBOS on the
activities of the
shall include a report on future planned activities and goals.
A. Council membership is limited to a maximum of thirty members jointly
appointed by CBOS and CSOS. 50% appointed by CBOS and 50% appointed by
B. The CBOS and CSOS jointly appoint members from each of the five
categories. Membership follows the guidelines of AB 1542 legislation.
Members are appointed from the following five categories:
20% consumers (defined as a parent of person who receives or who has received
within the past 36 months, child care services).
20% child care providers (defined as a person who provides child care services
or represents persons who provide child care services).
20% public agency representatives (defined as a person(s) who represents city,
county, city and county or local education agency).
20% community representatives (defined as a person who represents an agency or
business that provides private funding for child care services, or who
advocates for child care services through participation in civic or
community-based organizations but is not a child care provider and does not
represent an agency that contracts with the California Department of Education
(CDE) to provide child care and development services).
20% are discretionary appointees (appointed from any of the above categories or
outside of these categories at the discretion of the appointing agencies).
C. Recommendations for membership may be submitted to staff who will
forward to the Executive Committee for consideration and then to the CBOS and
CSOS for appointment/reappointment. The CBOS and CSOS will conduct
application and subsequent selection procedures for new and open membership
positions as needed. Such procedures will be shared with the Council.
If a member’s circumstances/category changes and s/he no longer represents
the category in which s/he was appointed, the membership committee may choose
to recruit, and recommend reassignment of a current member or nominate a
replacement for the remainder of the term to the appropriate selection body
(CBOS or CSOS). Mid-year appointments will be made after an application is
received, selection process is completed, and the CSOS or CBOS appointment is
made. The same process is to be used for the appointment of alternates, as
designated by Education Code.
D. Good faith efforts shall be made to insure that the geographic, ethnic,
and racial composition of the Council is reflective of the County.
E. Members of the Council shall serve without compensation except for the
reimbursement of approved actual and necessary travel costs, duplicating
expenses, and other expenses required by the Council, providing funds are
available for this purpose.
Article VI – Attendance
Article VII – Meetings
A.Council members are expected to attend or give notice to the Council Chair, or
staff, of their inability to attend all regular meetings. Such
notification shall be given by telephone, email, or fax, and shall be
identified, by name, at this time. Council members will be expected to
attend or to give advance notice of their inability to attend, no later than
5:00 p.m. on the previous business day with the exception of an emergency,
to all regular and special meetings.
B. A member who is unable to attend a regularly scheduled meeting shall send an
approved designated alternate after notifying the Chair or Staff. Such
notificationshall be given by telephone, email, or fax, and shall be noted in
the appropriate meeting Minutes. The Council member alternate, who will be
attending the meeting for the regular member, if any, shall be identified, by
name, at this time.
D. A leave of absence may be requested and will be considered by the
Article VIII – Officers and Duties
A. The Council meets the first Wednesday of each month. Meetings are
open to the public.
B. Council meetings are governed by Robert’s Rule of Order, Revised.
C. Additional meetings may be scheduled as needed.
D. All meetings will be properly noticed and are open to the public.
Article IX – Committees
A. The officers of the Council shall consist of chair, vice chair,
secretary, treasurer, and parliamentarian. These officers shall be
selected by majority vote from the total membership. The election will be
held at the first meeting of the new fiscal year and shall serve for two
years. Officers may not be re-elected for consecutive terms in the same
B. It shall be the duty of the chair/vice chair in coordination with
Council staff or county contact and the executive committee, to call meetings,
set the agenda, make committee assignments and preside over meetings of the
C. The vice-chair shall preside in the absence of the chair.
D. The secretary of the council shall review draft minutes with the
chair. It shall be the duty of the staff or county contact in the
of Education to mail meeting notices, maintain a record of membership and
attendance, record minutes of all meetings, and submit reports of activities to
the CDE/CDD, the CBOS, and CSOS.
E. The treasurer reviews and presents financial reports at each meeting and
shall be responsible to facilitate the budget discussion at Executive Committee
F. The parliamentarian shall rule on motions and procedures, as needed, and
shall be responsible for membership as related to executive committee and
categories as mandated by AB 1542.
G. In the event any officer is unable to complete their term the executive
committee will facilitate a special election.
Article X – Voting Procedures
A. There shall be an executive committee comprised of officers of the
the operation of the
B. There shall be standing committees of the
to address goals and objectives related to the annual and/or 3 year plan.
C. Work groups to address special needs or requirements of the Council are
appointed as needed.
Article XI – Administrative
A. Each appointed member has one vote. Designated alternates, who
have been identified prior to the meeting, may have voting rights. If an
appointed member and a designated alternate are at the same meeting when a vote
is being taken, only the appointed member may vote.
B. A quorum shall be required for the transaction of
business. Fifty-one percent of the appointed membership shall constitute a
C. A majority of the appointed members present at the meeting at which a
vote is taken is required to carry an item.
D. Voting by show of hands vote on any matter except an election is
acceptable unless a Council member requests a roll call vote be taken.
E. Members shall not participate in a vote, if the member has a vested
interest (financial or personal) in the outcome of the issue being voted upon.
F. Records shall be kept of action and roll call vote.
Article XII – Bylaws
A. The San Joaquin County Office of Education (SJCOE) shall be the legal
entity for the Council and the
of San Joaquin
and shall administer the
grant with CDE.
B. SJCOE Early Childhood Education Staff will be designated by the
CSOS. The SJCOE, with involvement in the selection process by the
LCCPC, shall employ staff to work
with the Council.
C. The Council shall receive administrative support from SJCOE. This
office will be responsible for the compilation and distribution of Council
meeting notices, agendas, minutes, membership and attendance records, and
A. Adoption of Bylaws – Bylaws shall become effective upon
submission by the Council to the CBOS and CSOS.
B. Amendments to Bylaws – Proposed bylaw amendments may be decided by a
vote of two-thirds of the total membership, provided the amendments have been
submitted to the membership at least 30 calendar days following the meeting at
which the amendment was proposed.