Local Child Care Planning Council

Article I – Name

The Council shall be designated the San Joaquin County Local Child Care Planning Council (LCCPC), referred to hereafter as the “Council”.

Article II – Authority

The San Joaquin County Local Child Care Planning Council (LCCPC) was established on July 9, 1991, by the San Joaquin County Board of Supervisors (CBOS) and the County Superintendent of Schools (CSOS) per Board Order 91-1071. This was done in accordance with state law established by Assembly Bill 2141, Chapter 1187, as revised and amended. In August 1997, AB 1542, Chapter 270 mandated Local Child Care Planning Council’s in each county and expanded Council responsibilities.

Article III – Purpose

A. The LCCPC serves as the planning body for San Joaquin County which develops comprehensive plans promoting the development of quality child care in San Joaquin County through community education, collaboration, and advocacy.

B. The LCCPC facilitates support of quality child care programs and services.

Article IV – Statement of Responsibilities

A. Establish and periodically update local priorities for maintenance, expansion, and improvement of child care services.

B. Establish priorities for the distribution of federal, state, and local child development programs and funding.

C. Advise County Board of Supervisors, County Superintendent of Schools, and other local, state, and federal policy makers about child care issues.

D. Provide links between government and community to maximize the impact of local, state, federal, and private resources and funding for child care in San Joaquin County .

E. Seek and advocate funding for child care services and programs.

F. Carry out functions mandated by AB 1542, as revised and amended.

Conduct a comprehensive assessment of child care needs, as mandated by but not limited to AB1542, at least once every five years.
Document information gathered during the needs assessment, which shall include, but need not be limited to: data on supply, demand, cost, and market rates for each category of child care in the county.
Provide opportunities for public input which shall include at least one public hearing during which members of the public can comment on proposed child care priorities.
Prepare a comprehensive countywide child care plan which includes options to increase consumer education information and provide public awareness about the importance of high quality child care services. The plan shall also be designed to mobilize public and private resources to address identified needs.
Conduct a periodic review of child care programs funded by the California Department of Education (CDE) and the California Department of Social Services (CDSS) to determine if identified priorities are being met.
Collaborate with subsidized and non-subsidized child care providers, county welfare departments and human service departments, job training programs, employers, integrated child and family service councils, parent organizations, and other interested parties to foster partnerships designed to meet local child care needs.
Design a system to consolidate local child care waiting lists.
Coordinate part-day programs, including state preschool and Head Start, with other child care providers to provide full-day child care.
Submit the results of the needs assessment and the local priorities identified by the Council to the County Board of Supervisors (CBOS) and the County Superintendent of Schools (CSOS) for approval before submitting them to the CDE.
Review and comment on proposals submitted to the CDE that concern child care to be provided within the geographic area covered by the local planning council. These comments shall in no way be binding on the CDE in the determination of programs to be funded.
Identify at least one, but no more than two members from the Council, one selected by the CBOS and one selected by the CSOS if two persons are identified, or one person selected by both appointment agencies, to serve as part of the CDE team that reviews and scores applications for child care of service funded through the CDE. LCCPC representatives shall not review and score proposals from the geographic area covered by their own Council.
Develop and implement a training plan to provide increased efficiency, productivity, and facilitation of local planning council meetings. This may include developing a training manual, hiring facilitators, and identifying strategies to meet the objectives of the Council.
Provide consultation to the CDE and CDSS regarding the development of a single application and intake form for all federal and state subsidized child care and development programs.
Collaborate with local First 5 Commission and other entities to carry out child care staff retention initiatives.

G. Prepare and present an annual report to the CDE and CBOS on the activities of the Council, which shall include a report on future planned activities and goals.

Article V – Membership

A. Council membership is limited to a maximum of thirty members jointly appointed by CBOS and CSOS. 50% appointed by CBOS and 50% appointed by CSOS.

B. The CBOS and CSOS jointly appoint members from each of the five categories. Membership follows the guidelines of AB 1542 legislation. Members are appointed from the following five categories:

20% consumers (defined as a parent of person who receives or who has received within the past 36 months, child care services).
20% child care providers (defined as a person who provides child care services or represents persons who provide child care services).
20% public agency representatives (defined as a person(s) who represents city, county, city and county or local education agency).
20% community representatives (defined as a person who represents an agency or business that provides private funding for child care services, or who advocates for child care services through participation in civic or community-based organizations but is not a child care provider and does not represent an agency that contracts with the California Department of Education (CDE) to provide child care and development services).
20% are discretionary appointees (appointed from any of the above categories or outside of these categories at the discretion of the appointing agencies).

C. Recommendations for membership may be submitted to staff who will forward to the Executive Committee for consideration and then to the CBOS and CSOS for appointment/reappointment. The CBOS and CSOS will conduct application and subsequent selection procedures for new and open membership positions as needed. Such procedures will be shared with the Council. If a member’s circumstances/category changes and s/he no longer represents the category in which s/he was appointed, the membership committee may choose to recruit, and recommend reassignment of a current member or nominate a replacement for the remainder of the term to the appropriate selection body (CBOS or CSOS). Mid-year appointments will be made after an application is received, selection process is completed, and the CSOS or CBOS appointment is made. The same process is to be used for the appointment of alternates, as designated by Education Code.

D. Good faith efforts shall be made to insure that the geographic, ethnic, and racial composition of the Council is reflective of the County.

E. Members of the Council shall serve without compensation except for the reimbursement of approved actual and necessary travel costs, duplicating expenses, and other expenses required by the Council, providing funds are available for this purpose.

Article VI – Attendance

A.Council members are expected to attend or give notice to the Council Chair, or staff, of their inability to attend all regular meetings. Such notification shall be given by telephone, email, or fax, and shall be identified, by name, at this time. Council members will be expected to attend or to give advance notice of their inability to attend, no later than 5:00 p.m. on the previous business day with the exception of an emergency, to all regular and special meetings.

B. A member who is unable to attend a regularly scheduled meeting shall send an approved designated alternate after notifying the Chair or Staff. Such notificationshall be given by telephone, email, or fax, and shall be noted in the appropriate meeting Minutes. The Council member alternate, who will be attending the meeting for the regular member, if any, shall be identified, by name, at this time.

C. Absence from four regularly scheduled meetings during the fiscal year without sending an alternate will result in dismissal from the council; absence from six regularly scheduled meetings during the fiscal year, regardless of sending an alternate will result in dismissal from the council .

D. A leave of absence may be requested and will be considered by the Executive Committee.

Article VII – Meetings

A. The Council meets the first Wednesday of each month. Meetings are open to the public.

B. Council meetings are governed by Robert’s Rule of Order, Revised.

C. Additional meetings may be scheduled as needed.

D. All meetings will be properly noticed and are open to the public.

Article VIII – Officers and Duties

A. The officers of the Council shall consist of chair, vice chair, secretary, treasurer, and parliamentarian. These officers shall be selected by majority vote from the total membership. The election will be held at the first meeting of the new fiscal year and shall serve for two years. Officers may not be re-elected for consecutive terms in the same capacity.

B. It shall be the duty of the chair/vice chair in coordination with Council staff or county contact and the executive committee, to call meetings, set the agenda, make committee assignments and preside over meetings of the Council.

C. The vice-chair shall preside in the absence of the chair.

D. The secretary of the council shall review draft minutes with the chair. It shall be the duty of the staff or county contact in the County Office of Education to mail meeting notices, maintain a record of membership and attendance, record minutes of all meetings, and submit reports of activities to the CDE/CDD, the CBOS, and CSOS.

E. The treasurer reviews and presents financial reports at each meeting and shall be responsible to facilitate the budget discussion at Executive Committee Meetings.

F. The parliamentarian shall rule on motions and procedures, as needed, and shall be responsible for membership as related to executive committee and categories as mandated by AB 1542.

G. In the event any officer is unable to complete their term the executive committee will facilitate a special election.

Article IX – Committees

A. There shall be an executive committee comprised of officers of the LCCPC, which guides the operation of the LCCPC.

B. There shall be standing committees of the LCCPC to address goals and objectives related to the annual and/or 3 year plan.

C. Work groups to address special needs or requirements of the Council are appointed as needed.

Article X – Voting Procedures

A. Each appointed member has one vote. Designated alternates, who have been identified prior to the meeting, may have voting rights. If an appointed member and a designated alternate are at the same meeting when a vote is being taken, only the appointed member may vote.

B. A quorum shall be required for the transaction of business. Fifty-one percent of the appointed membership shall constitute a quorum.

C. A majority of the appointed members present at the meeting at which a vote is taken is required to carry an item.

D. Voting by show of hands vote on any matter except an election is acceptable unless a Council member requests a roll call vote be taken.

E. Members shall not participate in a vote, if the member has a vested interest (financial or personal) in the outcome of the issue being voted upon.

F. Records shall be kept of action and roll call vote.

Article XI – Administrative

A. The San Joaquin County Office of Education (SJCOE) shall be the legal entity for the Council and the County of San Joaquin and shall administer the LCCPC grant with CDE.

B. SJCOE Early Childhood Education Staff will be designated by the CSOS. The SJCOE, with involvement in the selection process by the LCCPC, shall employ staff to work with the Council.

C. The Council shall receive administrative support from SJCOE. This office will be responsible for the compilation and distribution of Council meeting notices, agendas, minutes, membership and attendance records, and budgets.

Article XII – Bylaws

A. Adoption of Bylaws – Bylaws shall become effective upon submission by the Council to the CBOS and CSOS.

B. Amendments to Bylaws – Proposed bylaw amendments may be decided by a vote of two-thirds of the total membership, provided the amendments have been submitted to the membership at least 30 calendar days following the meeting at which the amendment was proposed. The Board of Supervisors and Superintendent of Schools must approve all amendments .